Strategies to Increase Inclusivity in Procurement and The Los Angeles Business Assistance Virtual Network
When
Where
Thursday, May 1, 2014, 9:00 AM to 12:00 PM
Edward R. Roybal BPW Session Room Los Angeles City Hall, Room 350 200 N. Spring St. Los Angles, CA 90012
aia
Do you have ideas for how to make the City of Los Angeles’ procurement process for professional design services more inclusive?

Do you have ideas for how to streamline the RFP/ RFQ and BAVN system so that it facilitates greater diversity?


LA is home to some of the top design talent in the world.  As a region, we are widely known as a place that imports diversity and exports creativity.  Yet, applying those creative design solutions here at home can often be either too cumbersome, tedious and/or expensive for many top designers to enter into local contracts to help shape LA’s public facilities.

Please make plans to participate in an upcoming workshop that we are coordinating in conjunction with the City of LA Board of Public Works, which will serve as a forum to discuss  Strategies to Increase Inclusivity in Procurement and The Los Angeles Business Assistance Virtual Network (BAVN).


AIA|LA and SMPS/LA have partnered with the City of Los Angeles’ Bureau of Contract Administration to create a pro-active and productive discussion about the City’s current procurement process, and how it might evolve to better serve the professional services industry.

In partnership with John Reamer, Director of the Office of Contract Administration for the City of Los Angeles, this workshop is meant to accomplish several objectives: 
  • Educate proposers on the history of the City's outreach program - 1983 to now.
  • Provide and receive feedback on improvements to the current outreach program performed through BAVN.
  • Brainstorm how AIA|LA, SMPS/LA and other organizations can work together to bring unity and consistency to the entire City of LA procurement process.

What:
Strategies to Increase Inclusivity in Procurement and The Los Angeles Business Assistance Virtual Network
a workshop to learn best practices on the City of LA BAVN system

A collaborative initiative led by AIA|LA, SMPS-LA, the Bureau of Contract Administration and the Board of Public Works for the City of Los Angeles.

When:
Thursday, May 1 (9am - 12pm)

Where:
Edward R. Roybal BPW Session Room
Los Angeles City Hall, Room 350
200 N. Spring St.
Los Angles, CA 90012

RSVP to will@aialosangeles.org


LIST OF SPEAKERS:

Angela Babcock – Business Development Specialist, Office of Mayor Eric Garcetti
Kevin James – President, Board of Public Works
John L. Reamer, Jr. – Director, Bureau of Contract Administration
Deborah Weintraub, AIA - Interim City Engineer, Bureau of Engineering
Mahmood Karimzadeh, AIA – Architectural Division, Bureau of Engineering
Kate Diamond, FAIA – Principal, HMC Architects
John Kaliski, AIA - Principal, John Kaliski Architects
Michael Lehrer, FAIA - Principal, Lehrer Architects
Amanda Sigafoos - Marketing Director, Rios Clementi Hale Studios & Past-President, SMPS/LA
Donna Clandening - Principal, Director of Marketing, AC Martin (invited)
Andrea Cohen Gehring, FAIA - Principal, DLR Group & 2014 President, AIA Los Angeles
Mia Lehrer, FASLA - President, Mia Lehrer + Associates (invited)
Anne Zimmerman, AIA – Principal, AZ Architecture Studio
Nancy R. Martinez - Director of Business Development, LEO A DALY (invited)
Juanita Martinez, CPSM - Senior Marketing Coordinator, gkkworks & President, SMPS/LA
(and more to be confirmed)

WORKSHOP AGENDA

A. OPENING REMARKS
  • Angela Babcock – Business Development Specialist, Office of Mayor Eric Garcetti
  • Kevin James – President, Board of Public Works
B. INCLUSION IN CONTRACTING

  • To highlight the objectives of Executive Directives #14 (Business Inclusion Program) and recommend opportunities to increase its effectiveness.

C. TESTIMONIALS from the PRIVATE-SECTOR

  • Highlights of the results from the SURVEY.
  • Estimated cost to each firm to submit RFQ/ RFP.
  • Estimated cost to the City of LA to review RFQ/ RFP.
  • Best practices shared by firms about what works well in other public agencies. 
D. TESTIMONIALS from the PUBLIC-SECTOR
  • Overall clarification of the BAVN process.
  • Best Practices for navigating BAVN.
  • Compliance & Certification (Do’s & Don’ts).
E. OPPORTUNITIES MOVING FORWARD
  • Summary of Ideas for how to improve the process and achieve more inclusivity and greater diversity on contracting teams.
  • Specific BCA and BPW procedures that can be improved internally.
  • Specific City of LA regulations that need to be revisited, clarified, streamlined.
  • Specific State of California and U.S. Federal regulations that need to be revisited, clarified, streamlined.

F. ONE CITY, ONE SYSTEM


Opportunities and suggestions for how the procurement process for the entire City of Los Angeles (LAWA, LADWP, Port of LA, General Services, etc.) can become better integrated and streamlined.


AIA LOS ANGELES

Providing Leadership in Improving the Built Environment – 

Formed 115 years ago - AIA|LA is a not-for-profit organization dedicated to furthering the efforts of its parent organization, the American Institute of Architects (AIA), by specifically serving the interests of our local architecture and design community. AIA|LA's membership includes architects and design professionals actively engaged in the industry. Members work at diverse companies represent...ing a broad range of professional practices. Through advocacy, education, networking and outreach, AIA|LA serves as a resource to help make the Los Angeles region more delightful, healthier, more sustainable and economically competitive.


SMPS-LA

The Society for Marketing Professional Services (SMPS) is a community of marketing and business development professionals working to secure profitable business relationships for their A/E/C companies. Through networking, business intelligence, and research, SMPS members gain a competitive advantage in positioning their firms successfully in the marketplace. SMPS offers members professional development, leadership opportunities, and marketing resources to advance their careers.


City of Los Angeles, Bureau of Contract Administration

The Bureau of Contract Administration is one of five operating Bureaus in the Department of Public Works. The Bureau director also holds the title of the Inspector of Public Works.

The Bureau protects the City's interest through serving as an independent quality control and contract compliance agency responsible for providing assurance that all Public Works projects are constructed and administered in accordance with the plans, specifications, State and Federal laws and safety provisions to achieve a quality product

If you’re unable to attend the workshop in person, then please share your thoughts via this web survey:

https://www.surveymonkey.com/s/N6S98Q6

The information gathered from the survey will be used to inform and inspire improvements to the LABAVN system. The more feedback you are able to give about your experience using the system, the more improvements can be made.
 

For more information, please contact:

Will Wright, Hon. AIA|LA
Director, Government and Public Affairs
AIA Los Angeles
3780 Wilshire Blvd., Suite 800
Los Angeles, CA 90010
213.639.0764  office
310.309.9580  mobile
213.639.0767  fax
will@aialosangeles.org
www.aialosangeles.org